Privacy Policy

1.Introduction

1.1This Privacy Policy (the "Policy") explains how DEEP INITIATIVES Inc., (the "Data Controller," "we," "our," or "us") collects, uses, shares, and protects personal data of individuals ("you," "your," "Data Subject" or "Users") who interact with the associated Deep Funding website (the "website").

1.2This Policy is issued in accordance with applicable data protection and privacy regulations, including the General Data Protection Regulation (EU) 2016/679 ("GDPR") and is designed to promote transparency regarding how your data is handled when engaging with our website and web interfaces.

1.3By accessing the website, you ("User(s)") acknowledge that you have read and understood this Privacy Policy and consent to our practices as described herein. This Policy applies to all interactions with the website, including but not limited to web-based services, mobile applications, and associated communication channels.

1.4The Data Controller processes personal data of User's solely where necessary for the provision of services, and only with the User's valid consent, in accordance with applicable data protection laws.

1.5This Policy applies only to data directly controlled by us and collected through our website, including but not limited to data collected during proposal submissions, profile creation, engagement with community features, and any affiliated subsites or services integrated into the Deep Funding ecosystem. It does not cover third-party websites linked from our site, as they have their own privacy policies.

1.6This Policy should be read in conjunction with our Terms and Conditions, which further outline the legal framework for your use of the website. If you do not agree to this Policy, please refrain from using the website.

2.Data Controller

The acts as the Data Controller under this Policy:

Address: Inshore Chambers, Road Town, Tortola, British Virgin Islands

Data protection contact: dataprotection@deepfunding.ai

For other information contact: privacy@deepfunding.ai

As a Data Controller, we determine the purposes and means of processing personal data in relation to your interaction with the website. If we use third-party data processors to handle data on our behalf, we ensure they are contractually bound to comply with strict data protection obligations.

3.Scope of Application

3.1This Policy applies to personal data collected via the website through the following, and by accessing the Platform, Users agree to these terms:

3.1.1 Proposal submissions;

3.1.2 Profile creation;

3.1.3 Engagement;

3.1.4 Public forums, social media pages, or community tools hosted or moderated by the Data Controller;

3.1.5 Affiliated subsites or services linked to the website and integrated into the Deep Funding ecosystem.

This Policy does not apply to third-party websites, explorers that may be accessible via links on our website. We are not responsible for the privacy practices of those external services.

4.Information We Collect

4.1Information You Provide to Us:

4.1.1 We collect the following types of information that you voluntarily provide when you interact with the website:

4.1.1.1 Identification Data: Chosen display name, full name and contact details (e.g., email address, phone number).

4.1.1.2 Contact Data: Email address and communication preferences.

4.1.1.3 Professional Data: Work experience, area(s) of expertise or other profile links voluntarily provided.

4.1.1.4 Additional identification or commercial information needed for compliance with anti-money laundering (AML) regulations, including the EU 4th AML Directive and the U.S. Bank Secrecy Act (BSA).

4.2Information Collected Automatically:

4.2.1 We may collect certain data automatically when you access the website, including:

4.2.1.1 Wallet address and balance

4.2.1.2 Transaction details: related to activities on our website.

4.2.1.3 Website Activity: Submitted proposals, ideas, comments, voting history, and status updates.

4.2.1.4 Community Engagement Data: Participation in associated environments such as community.deepfunding.ai, public Mattermost channels, ambassador programs, blogs, hackathons, and other third-party integrations.

4.2.1.5 Technical data (IP address, browser type, operating system, visit time) to improve website security and functionality.

4.2.1.6 Log information (device details, system activity, internal and external pages visited, URLs clicked, timestamps, page response times, errors, and interactions like scrolling or clicks.

4.2.1.7 Cookies and Tracking Data: Usage patterns captured through cookies and analytics services such as Google Analytics and Hotjar.

4.2.1.8 Device Information: Technical details about your device, such as device type, operating system, browser type, IP address, and unique device identifiers.

4.2.1.9 Usage Data: Information related to how you interact with the website, including page visits, features used, referral sources, and navigation paths.

4.3Information from Third-Party Sources:

4.3.1 We may obtain information about you from third parties (Third-Party-Sub-Processor) including:

4.3.1.1 Analytics Providers: Aggregated data insights regarding website usage trends and performance.

4.3.1.2 Marketing Partners: Information provided through promotional campaigns or referral programs.

4.3.1.3 Your interactions with our services (e.g., account registration, webinar sign-ups, event subscriptions, or customer support communications).

We do not actively seek to collect sensitive personal data (e.g., racial or ethnic origin, political opinions, biometric data), and any such information is submitted at your sole discretion. You are encouraged not to include sensitive information in your public contributions.

5.Legal Basis for Processing

We rely on the following legal grounds under data protection law to process your data:

5.1Consent: For optional services such as email updates, newsletters, or the placement of analytics cookies. You may withdraw your consent at any time through available interfaces or by contacting us directly.

5.2Performance of a Contract: Data processing necessary to facilitate your use of the website and interact with its functionalities. We process personal data to deliver services and manage user accounts. This may include:

  • Verifying user identity for registration and compliance.
  • Conducting identity and background checks, including Know Your Customer (KYC) and anti-money laundering (AML) requirements.

5.3Legitimate Interests: Including fraud prevention, website maintenance, and ensuring an optimal user experience. We may process personal data when necessary for our legitimate business interests, such as:

  • Managing business operations and improving services.
  • Initiating or defending legal claims.
  • Investigating disputes or inquiries.
  • Ensuring security and risk management.

5.4Compliance with Legal Obligations: We may be legally required to collect, retain, or share certain data to fulfill legal and regulatory requirements, including:

  • Financial, tax, and corporate laws.
  • Anti-money laundering (AML) regulations.
  • Supervisory and reporting requirements.
  • Processing payments, verifying transactions, and risk management checks.

5.5Compliance with Legal Orders: We may process and disclose user data when required to:

  • Comply with court orders, subpoenas, or regulatory requests.
  • Meet obligations under applicable laws.

6.How We Use Your Information

6.1We process collected information for the following purposes:

6.1.1 To provide and maintain the website: Ensure seamless operation, access to services, and personalised functionality, including the monitoring of system performance, detecting technical issues, and improving operational efficiency:

6.1.1.1 Service delivery; to provide you with access to our website and funding programs.

6.1.1.2 User engagement; to enable interactions and engagement within the website and its integrated environments;

6.1.1.3 To facilitate the submission, browsing, and review of proposals;

6.1.1.4 To enable interactions and engagement within the website and its integrated environments;

6.1.1.5 To personalize your experience and display your profile information to other Users;

6.1.1.6 To enforce website Terms and Conditions and safeguard the community.

6.1.2 User Surveys: We may send user surveys to gather feedback and improve services. Participation in surveys is voluntary, and:

  • Feedback surveys are based on our legitimate interests.
  • Other surveys require user consent.
  • Survey responses are anonymized before sharing or publication.

6.1.3 Marketing and Communication: To respond to support inquiries or complaints submitted via contact forms or email, sending promotional materials, service updates, surveys, and notifications related to website features, improvements, and relevant offerings.

6.1.4 Analytics and Performance Monitoring: Collecting data to understand usage trends, user engagement, and functionality preferences to enhance website services and ensure scalability. We may use personal data to send marketing communications (e.g., emails, social media updates) about our latest products and services.

  • Marketing communications are based on user consent and preferences.
  • Users can opt out of marketing messages at any time.

6.1.5 User Support: Responding to inquiries, resolving technical issues, and improving customer experience by providing accurate and efficient assistance.

6.1.6 Customisation: Tailoring user experiences based on preferences and behavioural data to offer a personalised interface and suggested content.

6.1.7 Security and Fraud Prevention: Implementing risk monitoring to prevent unauthorised access, fraudulent activities, and potential cybersecurity threats. This includes monitoring for unusual activity.

6.1.8 Compliance with Legal Obligations: Meeting regulatory and legal requirements in accordance with applicable laws.

6.2We may also use non-identifiable data for research and analysis.

6.3Users can manage their communication preferences and opt out of certain communications by adjusting their settings within the website.

We will not use your personal data to create user profiles, conduct predictive behavior analysis, or engage in automated decision-making that has legal effects.

7.Sharing of Information

7.1The Platform Operator reserves the right to update or modify these Terms at any time. Any changes will become effective upon publication on the Platform. Continued use of the Platform after such changes constitutes acceptance of the updated Terms.

7.2The Platform Operator may suspend or terminate a User's access to the Platform at any time and without notice, in the event of a violation of these Terms or any conduct that disrupts the functioning or integrity of the Platform.

7.3Failure by the Platform Operator to enforce any provision of these Terms shall not constitute a waiver of its rights or remedies under applicable law.

7.4If any provision of these Terms is held to be invalid or unenforceable, such provision shall be modified or interpreted to best accomplish its intent, and the remaining provisions shall remain in full force and effect.

7.4.1 The use or inability to use the Platform;

7.4.2 Errors, delays, or interruptions in Platform access;

7.4.3 Any content submitted by Users;

7.4.4 Unauthorized access or security breaches.

7.5These Terms shall be governed by and construed in accordance with the laws of Switzerland. Any disputes arising under or in connection with these Terms shall be subject to the exclusive jurisdiction of the courts of that jurisdiction.

7.6For questions or concerns regarding the Platform or these Terms, Users may contact the Platform Operator at [Insert official email address or contact form link].

We will not use your personal data to create user profiles, conduct predictive behavior analysis, or engage in automated decision-making that has legal effects.